Sage 100 Payroll Year-end alert: New U.S. W-2/W-3 filing deadline is January 31, 2016

A new federal law, aimed at making it easier for the IRS to detect and prevent refund fraud, will accelerate the W-2 filing deadline for employers to Jan. 31.

The Protecting Americans from Tax Hikes (PATH) Act, enacted in December 2015, includes a new requirement for employers. Employers are now required to file their copies of Form W-2, submitted to the Social Security Administration, by Jan. 31. The new Jan. 31 filing deadline also applies to certain Forms 1099-MISC reporting non-employee compensation such as payments to independent contractors. In the past, employers typically had until the end of February, if filing on paper, or the end of March, if filing electronically, to submit their copies of these forms.

In addition, there are changes in requesting an extension to file the Form W-2. Only one 30-day extension to file Form W-2 is available and this extension is not automatic. If an extension is necessary, a Form 8809 Application for Extension of Time to File Information Returns must be completed as soon as you know an extension is necessary, but by January 31.

As a result of this change, Sage and Aatrix strongly encourage you to send W-2 forms to their employees as early in January as possible.  This will allow time to identify and submit W-2 changes to avoid processing fees for corrections.

If you are using Sage 100 eFile and Reporting (Aatrix) to electronically process W-2’s, please be aware that in order to guarantee processing by the official due date, Aatrix is recommending that you complete processing earlier than the official government-established due dates to ensure all required processing occurs on a timely basis.

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