The Sage rebranding initiative is well under way, and although there are still some vestiges of the old MAS 90 brand still peeking through on the web, the upcoming release not only rebrands the software as Sage 100 ERP, but also rebrands the version naming structure. Where we are used to seeing a progressive numbering system on upgrades (4.40, 4.50), the upcoming release is being touted as Sage 100 ERP 2013 instead of version 5.0, as we expected. This is a good thing – going forward, we’ll know how long ago we last upgraded our software simply by reading its name. Now to the good stuff!
So, what’s new in the 2013 version? A lot – too much for one post, in fact. In this post, I’ll touch on the new features in Accounts Payable – mostly because all of the new functionality in the module has been requested by users. New Accounts Payable features in the 2013 release will provide customers with the ability to use the same invoice number as their vendor’s, inactivate vendors while retaining all their information in the system, and easily view cleared checks in Vendor Maintenance.
Expanded Invoice Number
The Invoice Number field will be expanded in the 2013 release to accommodate up to 20 characters so that the entire invoice number of a vendor can be entered, exactly as they appear, minimizing the need to truncate. This will simplify the process of matching invoices from vendors, and virtually eliminate errors, by simply using the same invoice number in the Sage 100 ERP system as the vendor’s invoice number.
Of course, due to the lengthened Invoice Number field, some reports, such as Aged Invoice Report and Trial Balance, will be slightly modified to display the full 20 character AP Vendor Invoice number. Journals and Journal Comments that contain references to the Vendor No, Invoice Number, and Comment Detail will use additional rows in order to accommodate the longer field length.
Another new feature in 2013 will allow Vendors (and Customers) to be inactivated, and allow creation of “reason codes” to reference why that action was taken. When this functionality is used, all historical transactions will be maintained until an authorized user (a new Role Security setting) chooses to permanently delete those records. Full details of the action taken will be in the audit log, and only authorized users can make a payment to a vendor with an inactive status to avoid payment mistakes. Users will also have the option to hide Inactive Vendors in Lookups, or to be excluded from listings and forms for faster lookups and data entry.
View Cleared Check Information in Accounts Payable
In response to Sage 100 ERP customer requests, the 2013 release will include the option to display and access all relevant bank information in convenient places, as well as the option to show the cleared check information in Accounts Payable Vendor Maintenance without having to access the Bank Reconciliation module. Cleared checks will also be displayed in the Invoices, Transactions, and Check Tabs in Vendor Maintenance.
In my next post I’ll cover some of the enhancements being made on the Accounts Receivable side – including changes to how credit cards will be handled on all future versions of Sage 100 ERP.